Creating a Compelling Business Case for a BI Portal

In today’s data-driven business landscape, organizations constantly seek ways to improve efficiency, save time, and reduce costs. One solution that can achieve all these goals is the implementation of a Business Intelligence (BI) Portal. A BI Portal can significantly impact an organization’s productivity and financial bottom line by organizing content effectively, enhancing the user experience, providing pre-filtering and bookmarks, implementing comprehensive search functionality, and utilizing push notifications.

Users can quickly access the BI they need by organizing all relevant content into a catalog with favorites and folders. Creating a compelling portal page experience also guides users to critical answers efficiently. Pre-filtering and bookmarks optimize their time by eliminating the need to set filter values manually. Moreover, comprehensive search functionality enables users to discover and request access to the BI they require quickly. Pushing content to users in their preferred channels, such as mobile, email, or collaboration tools, ensures they can access the information wherever needed.

Onboarding new employees can be a time-consuming process. With a BI Portal, organizations can save valuable time by automatically granting access to relevant content based on the employee’s role. By delivering BI with context, new employees can understand the data without the need for extensive training or asking questions about what it means. The BI Portal makes it easy for new employees to identify the appropriate contacts for any questions they may have on particular reports. The comprehensive search capabilities of the BI Portal also enable new employees to quickly discover and access the BI that will assist them in their new roles.

Analysts play a crucial role in any organization, and their time is limited to answering every business user’s questions. A BI Portal can enhance their productivity by providing a platform to publish certified reports, reducing requests for duplicate content. The BI Portal also enables analysts to search and discover reports created by their peers, eliminating the need to recreate existing content. By ensuring that analysts can publish trustworthy BI with context, the number of questions from business users is significantly reduced, allowing analysts to focus on valuable analysis and insights.

Implementing a BI Portal can also contribute to significant cost savings by optimizing the allocation of BI tool licenses. The BI Portal provides visibility into content usage, allowing organizations to identify and eliminate licenses for inactive users. Often, license pools are allocated to all employees in a business unit, but only a fraction of these users actively consume analytics. By removing licenses for inactive users, organizations can reduce unnecessary expenses. Additionally, a BI Portal can burst the latest image of a dashboard or the dataset behind it to users who do not need to interact with the live dashboard, further optimizing license usage and reducing costs.

A compelling business case for implementing a BI Portal lies in its ability to save time for business users, new employees, and analysts while also providing cost-saving opportunities. Organizations can streamline operations, improve decision-making, and drive efficiency by organizing content effectively, enhancing the user experience, providing pre-filtering and bookmarks, implementing comprehensive search functionality, and utilizing push notifications.